Development Coordinator

The Development Team is primarily responsible for cultivating and stewarding a growing portfolio of individual and institutional supporters to increase the share of individuals who support our work. We also support building a culture of philanthropy and stewardship across the organization to reach fundraising goals with training, technical assistance, and strategy support. 

The Development Team is looking for a Development Coordinator to provide essential support to this mission critical team within the organization. Responsibilities include supporter data coordination, grants management, and other research and administrative projects. Members of the Development Team are collaborative and independent. We set annual objectives together, and own and drive our work plans and daily priorities with a high level of independence given the current remote work environment due to COVID-19. The Development Team is deeply collaborative with the organization’s executive leadership, such collaboration requires strong internal communication and coordination.

The Development Team is responsible for fundraising for both Hip Hop Caucus Education Fund, a 501(c)3, and the sister 501(c)4, Hip Hop Caucus Action Fund. 

 

Essential Duties and Responsibilities 

Donor Database Management & Training – 35%

  • Regularly enter gift data, ensuring accuracy and proper coding to revenue categories
  • Keep the Development Team’s contact lists, pledges, and planned asks up to date 
  • Regularly prepare reports on income progress, contact engagement, and actions taken by staff with contacts 
  • Create mini-trainings, checklists, and other tools for fundraising in EveryAction that support departmental and organizational needs
  • Own essential EveryAction fundraising skills including list pulling, navigating contact records, and preparing contribution reports.
  • Ensure anonymity of donors is maintained when requested
  • In collaboration with the Finance and Operations department, coordinate the monthly revenue reconciliation process which includes:  
    • Comparing EveryAction database to source data spreadsheets to ensure documentation and accuracy of checks, wire transfers, and other income
    • Ensuring major donor revenue is attributed to staff point of contact 
    • Resolving any questions with finance, third-party fundraising projects, and fundraising staff

Grants Management – 10%

  • Ensure grant income and institutional contact information is tracked accurately in EveryAction and is consistent with Finance/Operations. 
  • Occasionally write copy for, and proofread, grantmaker-facing written materials 
  • Manage a small portfolio of grants and engage development and program staff as appropriate to ensure the success of the funding relationship 

Development Operations – 30%

  • Manage Development Team manual documenting team processes and staff fundraising resources 
  • Ensure the success of internal and external meetings including scheduling, creating preparation materials, taking notes, and summarizing and communicating out takeaways and next steps 
  • Engage in prospect research projects using internal and external data sources on  current and potential individual and institutional supporters

Individual Giving – 25%

  • Coordinate acknowledgement process including informal communication and acknowledgement letters 
  • Coordinate major donor appreciation and cultivation projects such as mailings and events, including working with vendors 
  • Writing copy for and proofreading donor facing written materials 
  • Manage a small portfolio of mid-sized individual donors 
  • Other tasks to assist the development team and senior staff engaged in fundraising

Essential Skills and Qualifications 

  • Development Interest: A genuine interest in identifying, cultivating, and acknowledging high capacity supporters to advance our mission.
  • Persuasive Writing and Critical Thinking Skills: Ability to manage multiple writing assignments at once and capacity to craft donor outreach materials.
  • Dependable & Detail Oriented: Self directed and demonstrated ability to independently manage their own work. Strong project management skills, for example the ability to plan meetings from beginning to end, scheduling through, and reporting back on next steps. 
  • Creative Problem Solver: Problem solving skills and ability to navigate through multiple staff teams in order to reach resolution.
  • Technology Comfort: Technical fluency in utilizing spreadsheets, databases, and new and different online portals with high attention to detail. 

Preferred Skills and Qualifications 

  • 2-3 years of experience in Development/Fundraising, Administrative Support, or similar fields
  • Familiarity with EveryAction or other constituent relationship management software (SalesForce, Salsa, Bloomerang, etc.)
  • Familiarity with working with finance teams
  • An understanding of how to perform fundraising research using public and internal sources of information 
  • Experience managing grant applications and reports 
  • Experience working with major donors
  • Experience managing sensitive and confidential information

What Else You Should Know 

Location: The position is full-time and remotely based anywhere in the United States during the current health crisis. We have a preference for candidates who are located in Washington, DC, or Los Angeles, CA, where our offices are located, but encourage you to apply regardless of location if you believe you are the right fit for the role. When it’s safe, you will travel 2-4 times per year for internal meetings and between 6-10 times for donor meetings/briefings. 

Salary: The base salary range for this position is $55,000 to $65,000 and takes into consideration years of experience, geographic location, and final job description. We also offer excellent benefits.

ABOUT HIP HOP CAUCUS

Hip Hop Caucus’ (HHC) movement began in 2004, and it is a non-profit that leverages Hip Hop culture to encourage young people to participate in the democratic process and operates a non-partisan 501(c)3 organization and a 501(c)4 organization. Our mission is to use the power of our cultural expression to empower communities who are first and worst impacted by injustice. Our members, as well as our dedicated national team, span the country and globe. We are multiracial and we center our work in communities of color. We span Gen Z, Millennials, and Gen X, and we come from diverse backgrounds and experiences. Our vision is for racial justice, healthy communities, and a healthy planet. We focus on addressing core issues impacting underserved and vulnerable communities, with programs and campaigns that support solution-driven community organizing led by today’s young leaders. Through a collaborative network, we hold elected officials accountable, shape policy, and build more diverse and powerful movements to ignite positive change.

WHAT WE DO

Cultural Organizing

We organize 14 – 40-year-olds, who identify with Hip Hop Culture, and share values of justice and equity. We connect the Hip Hop community to the political process to build power and create change.

Cultivate Leaders

We create platforms for cultural and grassroots leaders to use their voices, creative talents, and networks to educate, energize, and mobilize people and communities.

Engage Large Audiences

Through partnerships with artists, creatives, celebrities, and media we create content and share it through cultural channels reaching millions of people and inspiring action. It’s not only large audiences that we engage, we are intentional about engaging our communities on the frontlines of injustice.

Foster and Promote Thought Leadership

We source solutions for local to global challenges from our communities, and advocate for them to decision makers and influencers. We partner with a broad range of organizations, and we have a respected presence in the halls of the U.S. Congress, Federal Agencies, State Legislatures, and the United Nations.

OUR FOCUS AREAS

Respect My Vote!

We register, educate, and mobilize voters through our non-partisan “Respect My Vote!” campaign. We fight against attacks on voting rights and advocate for election system reforms that make voting easier. We empower returning citizens who can vote and advocate for full enfranchisement in all 50 states. Visit RespectMyVote.com.

Think 100%

We advocate for climate action that will stop and reverse the impacts of the climate crisis that are happening now from the perspective of BIPOC communities for which pollution and climate impacts are life and death issues. Think 100% is our climate justice communications and activism platform. Visit Think100Climate.com.

Good Trouble Dept.

From police violence and criminal justice reform, to quality public education, healthcare, immigration, Indigenous rights, women’s rights, LGBTQ rights, and racial justice, we lead and act as allies on the most critical civil and human rights issues of today.

Justice Paid in Full

We advocate for an economy that works for everyone. We promote divest-invest strategies pulling money out from industries that harm our communities and investing in economically, socially, and environmentally empowering solutions. We stand with activists demanding good jobs, access to capital for communities locked out of industries, and fair housing. For more information on Hip Hop Caucus, please visit www.hiphopcaucus.org.

Hip Hop Caucus is an equal opportunity employer. HHC prohibits unlawful discrimination against any employee or applicant for employment based on race, color, religion, sex, gender identity, age, national origin, genetic characteristics, disability, status as a special disabled veteran or veteran, marital status, sexual orientation, sexual identity or any other basis prohibited by law.